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Not all word processing programs are compatible. If you write a document in Microsoft Word, for example, people who use WordPerfect or Microsoft Works will not be able to read the document on their computer or open a file sent to them by email or other electronic means. the remedy for this problem is to save your document as "Rich Text Format." This file type will preserve boldfacing and other word processing features and can be read by any full-featured word processing program. Follow these steps to save your document as "Rich Text Format."
- First, click on the Office icon at the top of the screen and then click on Save As on the File Menu:
- After you click on "Save As," the Save As dialog box will appear. Choose the location for your file.
- Look a the bottom of the Save As dialog box and you will see two rectangles, the first labeled "File name" and the second "Save as type." click in the File name box, press your backspace key to delete the words in the box, and type the file name you wish to use. Then click on the button to the right of the Save as type box and choose the file type that you will use on your home computer. If you want to preserve your formatting (boldfacing, italics, bulleted lists, double spacing, etc.), click on the "Rich Text Format" option, as shown below.
- Once the document file name has been changed to a "rich text format" document, as shown below, click on the Save button on the right side of the dialog box.
- If you are single spacing a document and not using boldfacing, bullets, etc., you can save your document as "Text Only." To do so, click on the "Plain Text" option, shown below:
- Once the document file name has been changed to a text only document, as shown below, click on the Save button on the right side of the dialog box.
- Either of the formats, Rich Text Format or Plain Text, can be read by any word processing program. Remember, however, that the "text only" file type does not preserve any features such as boldfacing, bullets, or tables.
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