Satisfactory Academic Progress
Standards of Academic Progress for All Financial Aid Recipients and Veterans Receiving GI Bill or Other Veteran's Benefits
To receive financial aid, a student must maintain satisfactory academic progress toward a recognized program of study. This includes any student receiving grants, scholarships, work study, or any other type of financial assistance through Surry Community College. Such progress, according to the Office of Financial Aid and Veterans
Affairs, is defined by two standards.
Grade Point Average (GPA) Standard
A minimum cumulative grade point average (GPA) of 2.0. This requirement applies to all degree, diploma and certificate programs.
Pace of Progression Standard
This standard involves two requirements:
- Completion Rate Requirement - To meet the minimum requirement, a student must successfully complete 67% of the cumulative credit hours attempted. Example: if a student attempts 12 credit hours in a semester, he/she must complete 8 credit hours (12 hours attempted x 67% = 8 hours). Successful completion is defined as earning a grade of "A", "B", "C", or "D." In some programs (e.g., Nursing), a "D" does not satisfy the course completion requirement.
- Maximum Timeframe - The maximum timeframe for a student to complete a program is 150% of the published length of the program as outlined
in the College catalog. Example: if a degree requires 75 credit hours, the student may attempt a maximum of 113 credit hours before exceeding eligibility for financial aid (75 credit hour program x 150% = 113). The equivalent of one academic year of credit (30 hours) is allowed for required remedial coursework. If a student elects to pursue additional programs at Surry Community College (SCC), the Financial Aid Office will deduct the credit hours for the completed program from their total attempted hours. This calculation prevents them from exceeding 150% on subsequent programs.
Transcripts of all aid recipients will be reviewed at the end of each term by the Financial Aid Office. From this review, a determination will be made as to the satisfactory progress of each financial aid recipient. This review will include the student’s total academic history at Surry Community College, including remedial or developmental classes . In order to receive aid, a student must be making satisfactory progress regardless of whether he or she has previously received aid.
The “Fresh Start/In-House Transfer” exclusion policy does not apply to the grade point calculation used to qualify students for federal aid
Treatment of Selected Grades
- Withdrawals - Credit hours for which a student receives a grade of “W” are counted as "attempted" but not "completed" hours. A withdrawal therefore hinders academic progress.
- Incompletes and Failing Grades - Credit hours for which a student receives a grade of “I” or “F” are counted as "attempted" but not "completed" hours. In addition, grades of “F” negatively affect GPA. “Incompletes” may also hinder academic progress.
- Transfer Credit - Upon enrollment at SCC, transfer students are considered to be making satisfactory progress. Transfer credits factor into both the completion rate calculation and financial aid eligibility.
- Audit and No Show - Grades for auditing (“AU”) or "No Show" (“NS”) do not denote "attempted" coursework. Consequently, neither designation is factored into the grade point average or completion rate. Moreover, a course showing either designation does not meet financial aid requirements.
- Proficiency (Credit by Exam) - Since "Credit by Exam" (“CR”) involves no enrollment hours; it is not factored in an application for financial aid. However, proficiency credits are counted in each component of the Pace of Progression standard.
- Repeat Courses - For financial aid purposes, all hours attempted, including hours for repeated courses, will factor into each component of a student’s academic progress.
- Developmental Courses - Grades for courses numbered less than 100 (e.g., ENG 080, DMA 010, RED 090, etc.) are included in GPA and Completion Rate calculations. In calculating the 150% Maximum Timeframe, the equivalent of one academic year of credit (30 credit hours) is allowed for required developmental coursework.
Credit hours attempted during a summer session, as in the fall or winter semester, will be included in the calculation of satisfactory academic progress. Students must still enroll in 12 credit hours during the summer to be considered full-time.
Complete Academic Record
Progress toward a degree, diploma, or certificate must take into account a student’s complete academic record at SCC, whether or not that student has received financial aid for the entire time of enrollment. Such a record includes courses taken through Career and College Promise (CCP), dual enrollment, the Huskins program, and the Early College High Schools. To be eligible for financial aid, a student completing course work in more than one program must meet college and financial aid academic progress standards for each returning student.
Students who have been suspended from receiving financial aid will be allowed one appeal process. To appeal a Satisfactory Academic Progress (SAP) decision, a student must explain in writing to the Financial Aid Office the reason why he/she did not meet satisfactory progress requirements and what has changed about their situation that will allow for successful completion. In addressing an appeal, SAP may take into consideration special circumstances such as accident, extreme hardship, illness, or death. Documentation to support the appeal is required.
The Director of Financial Aid will review the appeal and will communicate his/her decision to the student in by email. If the appeal is approved, the student will be placed on probation for one term and be placed on an academic plan to help the student achieve satisfactory academic progress. The term(s) of that probation will require the student complete 75% of the classes in which he/she is enrolled and that the student maintains a 2.5 GPA for the probationary term. The advisor will continue to monitor the student’s progress each term until the student returns to satisfactory academic standing or graduates from the active program. If the student fails to meet the requirements of probation or if the appeal is denied, the student must pay to attend until they are in satisfactory standing. The student may request a review at the end of each term to evaluate their progress toward satisfactory standing.